“It's a balance,” says Emree Siaroff, Managing Director, Human Capital, BDO. “We need to maintain the entrepreneurial spirit of partners running individual offices but have employees feel they're part of one firm. And, as our assets truly are our people, having employees feel valued, building that relationship and keeping them engaged is key."
Three years ago, Farlinger and his leadership team knew that in order to establish a valued relationship with employees, they needed to have a starting point. They needed to find out what was working and what could be improved. To get this data, BDO hired Aon Hewitt Associates to lead its first-ever employee survey, followed by nationwide focus groups.
The results revealed there was indeed some work to do. The top areas for improvement: Recognizing people for their efforts; better career path planning; and clear performance feedback. Another key finding revealed the engagement levels of managers were lower than the people they were leading.
“In an accounting environment, we're always telling people what they did wrong rather than what they did right,” explains Farlinger. “We audit work looking for mistakes, which is really anti-recognition."
“We knew we needed to change the culture and not just put in a process,” adds Siaroff. “We knew it would be a journey because you don't change a culture overnight. It's not just about a program, but about training and getting people to realize it's the right thing to do.”
Seeing the need for a recognition platform that would align with and support the firm's vision and values, BDO turned to O.C. Tanner. A partnership between the organizations formed and BDO was on its way to creating a recognition culture. This newly conceived culture was going to affect everything, right down to how BDO recruits and retains their people.
Through this partnership, ‘You Make a Difference’was developed and integrated into the firm's engagement, communication and training initiatives.
“Receiving an award really made me feel, ‘Yes, I'm part of this organization. Yes, I belong here.”
In Canada, BDO's 380 partners are the leaders of the firm. Creating a culture of recognition first required their commitment that they would embrace the new direction. It was at the firm's Annual General Meeting with its partners that the new vision, values, and ‘You Make a Difference’was first introduced. The key message: let's move our vision and values from thoughts on paper to employee behaviors that customers notice.
A follow-up live webcast to all 95 offices outlined the critical business need for increased and improved recognition efforts and invited partners, directors, senior managers, managers, and ambassadors to engage in O.C. Tanner's interactive online recognition training.
This commitment to ‘grow their people’has been further reinforced with a partner commitment statement signed by every partner in the firm. Not surprisingly, partners are now some of the biggest recognition proponents, witnessing first-hand the impact appreciation has on their teams.
“It's amazing as it gives you a way to take something that's intangible and make it tangible,” says BDO partner and top user Jeanne Mills. “Being able to tie the recognition in to our vision and values, has made it that much more effective.”
Paul Sanga, another BDO partner agrees. “Recognition helps engaged employees remain engaged, while ensuring that the other people who maybe aren't as engaged—not only become engaged but strive to become leading employees.”
Results to date show an impact at all levels. There is a direct correlation between offices that have high engagement and also do well in the areas of feeling valued, effective leadership, management of performance, and career opportunities. In one year, the engagement driver defined, “I received appropriate recognition beyond pay and benefits for my contributions and our accomplishments” in the national office has gone up by 19%, while manager engagement for all regions overall has improved by 10%.
For Senior Manager Paul Robitaille recognition helps create a great place to work. “There's not one minute that I don't want to be at work. The environment and the recognition that goes on in our office brings people together.”
Just in her first year with the firm, Intermediate Staff Accountant Elizabeth Alexander says she feels valued by the partners and managers that work in her office.
“I feel like people respect you as a person and as an employee,” says Alexander. “They all want to help you grow and learn in your field and in the areas that you're interested in.”
Warda Chaudhary, a Senior IT Specialist at the company reports, “When you get recognized, you re-evaluate yourself and say, ‘Okay. I've done something good and was recognized for it. Maybe I should continue to do that.’ It creates that constructive evaluation of yourself, which others follow because they want to be recognized as well.”
Ask BDO Managing Partner Ted Hargreaves his thoughts and he emphatically feels it's one of the keys to his region's high-performance. “How has this new focus helped us be successful? My region has 12% growth. In a recession that's phenomenal."
“I think eCards are the most brilliant, incredibly competent business tool that I have encountered probably in the 31 years of my practice.”
The success of this new direction was so important to Farlinger and his leadership team, they decided to head out on the road—literally. “To have a relationship, you have to know somebody,” says Farlinger. “So, we went out and visited 80 of our offices. We talked to all the staff about where we wanted to go as a firm and how important a relationship with them was to us. We then invited them to talk about what things we could do differently to help our culture.”
Farlinger and team blogged about their cross-country tour—with future road shows planned to continue to spread the word.
“We have the strategy that puts the engagement of our people on even par with growth and reputation,” explains Siaroff. “As long as we continue to stay consistent and focused, we're headed in the right direction.”
A direction Farlinger agrees is working. “We're establishing relationships with our people that go beyond nine-to-five. We care about them as people. We care about their careers and other issues in their life that really affect their day-to-day. It's become a much more caring culture than we've had in the past.”
Clearly, for BDO, this is just the beginning.
With 95 offices across Canada, it's hard to get a consistent message out. To launch the new vision, values, and ‘You Make a Difference’, leadership connected all offices together for a video conference called ‘One Conversation’. Each office was encouraged to engage in team building activities and further discuss what they heard. “After the call we had a great conversation,” says Program Administrator Brooke Schwarz. “Everybody was able to talk, ask questions, and get the answers they needed. Then we all went curling.”
BDO Marketing Communications Manager, Jeff Stirling and Senior Manager, National Total Rewards, Alicia DeFreitas offer insights on moving beyond email as a tool for effective communication.
Originally envisioned as a way for Farlinger to interact with staff, the company's internal blog—One Forum—has become so popular that people are regularly using it to recognize the achievements of coworkers, and to keep the firm apprised of what offices are doing in their communities.
For new program launches, packages with speaking notes and FAQs are sent out to the managing partner of the office so he or she could call an office meeting or go to lunch and discuss it as a group.
A quarterly newsletter that goes out to all staff—the ‘Sum of One,—spotlights individual great work. Robitaille explains the effect, “When you share success stories I think that's a part of recognition. It gives a sense of responsibility to keep up the great work and that becomes the new reality, the new norm.”
Across the country, 75 recognition ambassadors have been called upon to keep recognition going in each office. These ambassadors have received support through guides and a community network that helps them easily connect and share best practices and ideas.
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