Despite all the connections technology enables, employees still often feel separated from each other. Employee recognition, at its core, exists to help people feel more attached to their peers, their work, and their organization. And it’s even more important in challenging or uncertain circumstances.
Unfortunately, good efforts and the best intentions are no match for outdated employee recognition practices. As the workforce and workplace have evolved, most recognition programs have not. Virtual teams, decentralized work, and new technology integration require equally progressive approaches to recognition.
Making it an inextricable part of culture is the only way to ensure recognition achieves its purpose. A fusion, rather than an infusion, is overdue and necessary. It’s also entirely possible when you combine modern tools of communication with genuine, personalized appreciation.
While recognition is a fundamental way to show appreciation for employee accomplishments, not all organizations have formal recognition programs in place to do so. Service anniversary recognition, for example, seems commonplace, but our research shows only 68% of employees have a program for it. Likewise, 64% of employees said they had a program to recognize work that exceeds expectations, and only 56% of employees had a program to thank people for small efforts that made a difference.
These types of perceptions take a toll on employee morale. According to the data, employees who held them are 37% less likely to feel appreciated.
So why are almost half of employee recognition programs outdated and disconnected? In many cases, the programs were launched as discrete HR initiatives or employee benefits offerings and were not designed to evolve. In other cases, employee recognition wasn’t a priority, so organizations didn’t invest the time, resources, or strategic planning to update or modify the programs. In general, recognition programs are most effective when they are part of a larger initiative tied to cultural goals, so they can grow and adapt with the culture.
According to Frank Tucker, former Chief People Officer, Taco Bell had a traditional employee recognition program for years. People used it, but it didn’t generate much excitement. So the company developed a new solution that incorporated a variety of symbols, styles, and celebrations to better match their fun and energetic culture.
Of course, excellence and success aren’t possible without every team member, which is something the company communicates often. Meaningful awards with a strong narrative and a healthy career anniversary program now support the core values. And a spectrum of parties—from small fiestas among teams to large Live Mas Meetings in the corporate HQ café—help carry and define the culture across the company.
“You want to celebrate people. It’s one of those human elements that people want to feel recognized. We try to celebrate it wherever we can. I think it’s a big part of what makes Taco Bell special,” says Tucker.1
Organizations achieve best-in-class recognition when they make it a foundational, integrated piece of their culture. Recognition that’s inconsistent, arbitrarily used, or only available to certain employees can’t provide any long-term impact.
It may help to define “integrated” in this context. It means noticing and appreciating success is the norm—accomplishments elicit more than silence, rewards don’t feel automated, and recognition is an instinctive, natural response to great work across the enterprise.
Through years of research, the O.C. Tanner Institute has developed eight specific measurements, based on employee perceptions, to determine the level of recognition integration, as visualized below.
Figure 5. INTEGRATED RECOGNITION
Eight ways to assess how deeply recognition is ingrained in an organization’s culture.
Integrated recognition is evident when it happens frequently and in personal ways.
The research of WorldatWork, a global association for HR management professionals and business leaders, had similar findings: only 17% of organizations have “deeply embedded” recognition programs, and, at the other end of the sample, 19% have no recognition program at all.2
Logically, integrating recognition becomes more complex as organizations grow and spread out. For example, larger or multi-national corporations must consider all of their locations because integration varies significantly from country to country and many geographies may have their own siloed initiatives. The chart below shows standardized scores of integration compared to the US.
As organizations work to integrate recognition into their cultures, they find that different employees have different perceptions of it. Below are some notable examples of how likely various groups are to feel recognition is embedded in their culture:
Understanding these differences becomes especially important as organizations expand their diversity and inclusion efforts because ensuring recognition is available and given to employees equally is a vital part of integrating it.
No doubt, recognition integration takes a concerted effort and investment, and not just in financial resources. It takes commitment from all levels of leadership, time to develop strategic recognition practices, and patience to nurture recognition across all areas of the business. But the results are well worth the work.
Business Development Bank of Canada (BDC) had a number of employee recognition programs, including a program for monetary rewards and a more exclusive President’s Award. But with a fresh company brand makeover in 2016, BDC wanted to integrate and align recognition with their culture and connect it to the new brand. So, they designed a new online, multidirectional recognition strategy and tools that would enable every employee to appreciate their peers and celebrate important career milestones.
Overall, BDC found success because updated recognition tools and practices helped them reinforce the strong culture they already had, while making it easier and more accessible to appreciate accomplishments that laddered up to their brand promise.
“Appreciating our peers is increasingly embedded in the way we do things. It is becoming common practice,” says Karine Clément-Debrosse, Senior Advisor, Employee Experience at BDC.4
The future of employee recognition will carefully blend new technologies and individualized experiences (“tech and touch,” for short). Technology will facilitate the act of recognizing great work. But software-only initiatives that rely on a Facebook-type wall of accolades or recognition transactions consisting of emailed thank-you notes are not enough.
Moving forward, organizations will supplement the latest tools with personal, meaningful, genuine recognition experiences. Intentionally pursuing a high-tech and human-touch recognition strategy will make all the difference in helping people thrive and deliver great work.
The right technology can expedite giving and receiving recognition, communicate employee accomplishment throughout the organization, and make it easy to choose exciting rewards. It can also provide useful data to evaluate success and integrate into other HR or performance management tools. Nonetheless, many organizations are not using modern recognition technology, and they face an uphill battle: only 40% of employees believe their organization will invest in future innovative recognition technology.
In our Technology chapter, we discussed Cultural Technology Innovation Readiness (CTIR), which also applies to recognition technology. When organizations scored higher in CTIR, they were 3x more likely to have recognition embedded in their current culture, and employees were 59% less likely to feel their program is stale, 63% less likely to feel it’s outdated, and 41% less likely to feel it’s used to disguise compensation.
Organizations that choose to upgrade their recognition technology should focus on two main aspects: integration and innovation.
Technology integration. Many organizations and even some recognition providers opt for separate portals and systems to support recognition, expecting employees to step out of their normal workflow to participate. In some cases, this may be necessary, as many organizations do not have a robust technology ecosystem, or they grapple with dispersed employee groups that use technology differently (or rarely use it at all). For these organizations, separate systems may be required.
But for most others, the goal should be to bring recognition into the flow of everyday work. They should seek to embed the ability to recognize employees directly into employees’ existing processes. This means including the capability to recognize others in email, web browsers, social tools, intranets, HR portals, and other programs employees already use daily. For offline employees, this means enabling mobile access and implementing ways to interact with online recognition technology within their existing tools and spaces.
Placing recognition in the flow of work facilitates giving and receiving recognition more quickly and frequently. And recognizing in real time is a distinct advantage. Brian Kropp, VP of the HR practice at Gartner, says, “Every day that passes between when a positive employee behavior happens and when the recognition is given, the value of that recognition declines.”5
Having an organizational focus on technology integration leads to a 3x higher likelihood that recognition is embedded within a culture. It also decreases the perception that recognition is stale by 55%, outdated by 51%, and used to disguise compensation by 57%.
Technology innovation. Tools like artificial intelligence (AI) and machine learning enable organizations to use recognition data to inform culture efforts and assist diversity and inclusion initiatives in entirely new ways. Data showing who is recognizing, being recognized, and for what, can be integrated with other demographic and performance information to help improve the employee experience for everyone.
Currently, less than half (45%) of organizations are considering using advanced technology to support recognition efforts and enrich their understanding of culture, and just over half (52%) are using it to support diversity and inclusion efforts. But advanced technology can be a powerful complement to these initiatives.
A company’s annual culture/engagement survey revealed women and line-level supervisors felt less appreciated than other employees. However, recognition program data showed no decrease in the amount of recognition these employees received.
Using advanced technology to analyze the data more closely, the organization discovered employees recognized each other with different language. Men received recognition with stronger positive statements and at a higher magnitude than women and line-level supervisors.
Going a step further, the company blended the data from its engagement survey, recognition program, and performance management system. This analysis revealed these employees received less-than-fair performance reviews and were more likely to feel disconnected from the organization.
The data informed a targeted strategy and the creation of employee personas for training leaders who might be susceptible to unconscious biases. Ultimately, the new approach was more cost effective, easier to manage, and more impactful in addressing the root causes of the survey results.
Many organizations have created compelling purpose statements and employee value propositions that inspire and engage employees. But what’s often missing is a fundamental connection between the employee and the customer value proposition. Some have tried to bridge the gap by recognizing employees based on customer feedback. While this has an impact, there is opportunity to make a more direct connection between employees’ work and its impact on customers.
Why is this important? Because employees want to feel they are making a difference; that their work matters. The best way to demonstrate this connection is by showing how an employee’s work affects the lives of customers, clients, patients, or end users. It gives their work meaning and relevance. We asked customer-facing employees to rank the recognition they receive based on how important it is to their overall employee experience. The result: Recognition from direct leaders and recognition from customers nearly tied for the most important form of recognition.
Organizations have typically focused on recognition for years of service, achievement, and everyday effort. But they should also focus on creating more formal processes for customer feedback and linking employee accomplishments more directly—and consistently—to customer impact. When organizations have recognition programs in all four areas, employees are far more positive about recognition at their organization.
The growing role of technology in employee recognition raises the risk of recognition practices becoming transactional, rather than an authentic expression of appreciation. This can make recognition feel less genuine and reduce its effectiveness at improving culture. Again, effective recognition combines the best of tech and touch, but even with the right technology, the human touch is often missing. The goal is to move recognition from transactions to meaningful experiences for all involved. Personalization plays an important role and is something leaders and teams can incorporate in the specific ways they present recognition.
A full 70% of employees say recognition is most meaningful to them when it is personalized. That doesn’t always happen, however. Only about half of employees believe their leader understands how they want to be recognized, and about one-third of employees report the way they receive recognition makes them feel uncomfortable.
When organizations invest effort into understanding how individuals want to be recognized, and then personalize recognition based on those preferences, there is a substantial impact:
Advanced technologies have a place in personalizing recognition. AI’s deep data-mining capabilities allow organizations to understand and individualize recognition experiences and awards, especially across diverse, distanced teams.6 This tailoring helps reinforce the sense that employees are valued as individuals for their contributions. But ultimately, the leader plays the most important part in personalizing the recognition experience.
The next few pages outline ways leaders and peers can personalize the recognition experiences for service awards, achievements, and everyday efforts. You’ll notice that the relative importance of the award, the setting, and the presentation elements differ based on the type of recognition given. There are also global nuances to keep in mind, as employees in different geographic regions have different preferences. Organizations can use these insights to create special, genuine recognition experiences for their people.
Banner Health has always understood the importance of recognition in workplace culture. However, the company had no way to recognize its 6,000+ volunteers for their contributions. The missing piece was a recognition program that would make it easy to recognize team members and volunteers all over the company, whether they were in the next room or in one of their 200 locations.
By implementing an online social recognition component, Banner’s MVP (Most Valuable People) Program gives everyone at Banner the opportunity to recognize people across the entire healthcare system and connect great work back to Banner’s core values. The company also set up MVP appreciation stations inside several of their facilities for customers, family members, and friends to recognize caregivers directly by writing notes of thanks.
At Banner Health, customers and their families can feel a culture of appreciation the moment they walk in the doors. “Today, we are now seeing this becoming part of the fabric of the organization, rather than some add-on project, some add-on tactic,” says Peter S. Fine, CEO and President. “It’s now starting to filter out into the organization as an expectation of the culture.”7
When acknowledging years of service or career celebrations, the awards themselves are important to the employee, as is having a celebration to reflect on their career with coworkers and leaders.
*Note: In the US, these types of awards do not offer tax advantages that come with having a service award program that includes tangible awards.
Employees also enjoy individual celebrations with their leader as well as larger celebrations with their teams.
This said, we do see nuances in different geographic regions. For example, in China and Saudi Arabia, employees prefer to hear stories about their above-and-beyond achievement during career celebrations, while in Russia, the UAE, and the UK, they like to be appreciated for how they interact with others. Employees in the UK also favor more subdued, conservative recognition experiences.
To celebrate achievements, employees value being recognized in front of their coworkers and leaders. And if it’s relevant to the achievement, they like to hear how their work benefited their teams.
Overwhelmingly, employees want their recognition to include the impact their work had on their teams and the organization.
Like career anniversaries, there are global nuances for achievement recognition. Employees in Brazil, Mexico, and South Africa like to see how their work affects customers. Conversely, praise for a unique skill set is preferred in China, Hong Kong, Singapore, the UK, and the US. Employees in Australia, the Netherlands, and the UK prefer their achievements be recognized in one-to-one settings.
As with achievements, the success of everyday-effort recognition depends more on where it takes place than how it’s presented. Most employees prefer it be in front of their teams and like to be appreciated for the impact their work had on their coworkers.
Global nuances exist here, too. Employees in Brazil, China, Saudi Arabia, and Singapore prefer hearing how they contribute to the success of their organizations, while Dutch, French, Mexican, and Russian employees favor knowing how their work impacts customers. Countries where employees would rather pass on this type of recognition than be recognized too publicly are Australia, Brazil, Canada, France, Germany, Hong Kong, and Japan.
Employee recognition is more important now than it has ever been. It can neutralize the negative effects of isolation, disconnection, and burnout, especially in difficult times. It connects employees to their organization’s purpose, their personal and team accomplishments, and each other. And it enables employees to thrive even as the workplace constantly evolves. But it only works when it’s done well.
Current recognition strategies and programs must be reassessed to ensure they support organizational culture and the employee experience. And for recognition to be most effective, it must seamlessly integrate with both the culture and the natural flow of employees’ work.
The organizations that thrive in the next 10 years will create cultures that value and appreciate their employees. Recognizing individuals proves to them that they belong and are a critical part of the organization’s success. Those that do this effectively, with the right mix of tech and touch, will see a powerful impact on their people and business results.
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